FullCircle SmartForms

Paper forms to digital information – fast & accurate.

Although pen-and-paper is a very practical way to collect data, extra effort is required to make that data available to your business. Scanning creates a digital image that can be emailed, archived or posted online; optical character recognition or manual transcription creates digital data that can be stored in a database and can be used by software.

A lot of time can pass between form completion and the form data being available. Scanning, optical character recognition and manual transcription typically work on a set of boxes filled with forms, collected over days or even weeks. Transcription and OCR errors are hard to correct since the person who completed the form is not around to verify the results.

• Need rapid access to the data on completed paper forms?
• Have a low tolerance for data inaccuracy?
• Want to trace data back to original handwriting and signature?

Then FullCircle SmartForms is for you!

Using smartpens to complete a form printed on standard paper, SmartForms automates and accelerates paper form processing and lets end users digitize their handwriting, dramatically increasing data accuracy and making that data available much faster than traditional document management processes.

FullCircle SmartForms Benefits

Keep using pen and paper in the field but get a complete data entry and imaging solution by adding an intelligent and light-weighed process that can be done at the end of a shift.

Handwriting recognition (HWR) works on ink stroke information from the pen, rather than the pixel information used by optical character recognition (OCR). That makes the handwriting translation process more accurate and immune to smudges, wrinkles and ink contrast problems.

Data quality is very high: business rules about the data format are embedded in the form and used by the HWR process, ensuring a very high data quality. For example a “vehicle number” field on a form should only contain valid vehicle IDs; FullCircle SmartForms will feed the list of valid numbers to the HWR software (no network connection required). Data format business rules are automatically extracted from your existing database structures and can be automatically updated as your business changes.

End users are given the means to process their form data all the way into your database. Errors can be corrected by the person who completed the form, rather than a data entry person or IT personnel doing a batch upload of data files.